Category Archives: Microsoft 365

Transforming my Grassroot Football Club with Microsoft 365 – Part 2 Selecting the correct license plan

Hello Reader,

Following on from my previous post

We are now going to look at the next step for transforming my grassroots football club with Microsoft 365.

Once your registration is approved

You now have a choice to make between two options

  • Selecting Microsoft 365 Business Basic
  • Selecting Microsoft 365 Business Premium
Understanding Microsoft 365 Business Basic

Microsoft 365 Business Basic option allows you to have 300 licenses to utilize for your club. So you can give every single coach and volunteer in your club an official account to represent the club.

One of my biggest bug bearers is seeing clubs advertise an email address similar to this;
– walsalllionsunder10@gmail.com
– telfordtigerstournament2023@hotmail.com

This doesn’t provide the club a lot of flexibility or control over the information that is sent to their email addresses.

I have picked out a number of key products under Microsoft 365 Business Basics plan which I will discuss

Microsoft 365 Map of all features available with Microsoft Business Basics Plan
Azure AD for Office 365

Azure AD for Office 365 is how user identities are created and managed including guests that you may want to allow access to resources in your Microsoft 365 tenant

Screenshoot of identities managed in Microsoft 365 Tenant https://admin.microsoft.com

Screenshoot of identities managed in Azure AD Portal Tenant https://portal.azure.com
Exchange Online – Plan 1

Exchange Online is the platform for managing email accounts. Each user mailbox requires a license but if you are running a tournament for example and require multiple people to access the mailbox. Instead of using a license on a “User Mailbox” you would get a created “Shared Mailbox” which doesn’t require a license.

There will be an article going into Exchange Online in more depth.

Screenshot of the Exchange Online Admin Console
Microsoft Forms

Microsoft Forms enables users to create surveys to gather data, a good usage scenario would be collecting player information or information about teams wanting attend your tournament.

Screenshot of Microsoft Forms – Blank Form

There will be an article going into Microsoft Forms in more depth, as I will demonstrate how I collect player information in an attempt to track their journey at the club.

Microsoft Teams

Microsoft Teams has become a very popular platform for grassroots leagues to host league meetings virtually. All Microsoft Teams features are immediately available but there may be some functionality that might require additional licensing at cost, for example Direct Calling to UK Domestic Numbers.

Office for the Web

With this license you only have access to the online versions of Outlook, Word, Excel, etc… but however, while you don’t have a license to install the full client on a laptop or PC. You can utilize the mobile apps from all Andriod, and iOS devices with no issues.

OneDrive for Business – Plan 1

Microsoft OneDrive for Business is Microsoft’s cloud storage and file sharing solution and competes with Google Drive Enterprise, Dropbox Business, and other professional-focused solutions. Each user that has a license within the Microsoft 365 will have access to 1TB of cloud storage.

Power Automate for Office 365

Power Automate is a platform that can automate tasks if an action has happened, for example;

  • When a Microsoft Form is submitted, send an email to X
  • When a document is updated, send an email to X, Y, Z

I will be going into detail later in this series on how I am keeping the Player up to date via Microsoft Form submissions.

SharePoint Online – Plan 1

This is probably one of the most important parts of the whole tenant, SharePoint is an internal website for your club. You can add nearly anything you would like. In my screenshot you can see;

  • Links to Club Contacts
  • Wholegame System
  • Club Documents
  • Training
  • Links to different leagues

Understanding Microsoft 365 Business Premium

Microsoft Business 365 Business Premium has all the above functionality but with Premium, you get access to a lot more but are limited to 10 free licenses. You would then need to pay for any additional licenses if required.

I believe Premium would be overkill for most clubs but ultimately the decision is yours

Microsoft 365 Map of all features available with Microsoft Business Premium Plan

In Part 3 – Add a custom domain so your username, and email address don’t contain onmicrosoft.com.

Regards
Andrew Moran

Transforming my Grassroot Football Club with Microsoft 365 – Part 1 Understanding the basics

Hello,

Outside of my normal career as Senior Office 365 Architect, I run a football team called Wyrley Junior Ravens at the Under 10s level (Season 2022/2023). We are one of the numerous teams that are associated with Wyrley Juniors at the grassroots level.

Wyrley Juniors are a community club located in Staffordshire. They have 60 different teams registered across the leagues within the local area.

I decided to take it upon myself to look at how the club operates with communication and data retention. During my team with the club, I have found it hard to locate some information I need in order to really support my team.

In this article series, there will be multiple parts as I show how to leverage Microsoft 365 licensing.

So where did I start?

I have always been aware that Microsoft offers licenses for not-for-profit organizations so immediately I got to work understanding the process of how I could apply?

One of the key things that were so important to my application was that Wyrley Juniors are a registered UK Charities and are able to accept donations that help support the club’s goal to develop a safe environment for children within the community to play football.

Getting Started

First of all, your organization needs to be eligible under the following;

A nonprofit or non-governmental organization with recognized legal status in their respective country (equal to 501(c)(3) status under the United States Internal Revenue Code);

Public library that provides general library services without charge to all residents of a given community, district or region; or

Public museums, including public or private institutions, open to the public, that conserves and exhibit tangible objects for purposes of cultural preservation, education, or aesthetic enjoyment.

In addition to the organization criteria, eligible organizations must also operate on a not-for-profit basis and have a mission to benefit the local community that could include but is not limited to – providing relief to the poor; advancing education; improving social welfare; preserving culture; preserving or restoring the environment; promoting human rights; establishment of civil society.

Any organization that does not meet the criteria outlined above for eligible nonprofit missions is ineligible for Microsoft nonprofit programs. Visit Microsoft Licensing for more information about licensing options for ineligible organizations. Examples of ineligible organizations include, but are not limited to:

  • Nonprofit organizations that have not obtained recognized legal status in their respective country;
  • Governmental organizations or agencies, including international governmental organizations, and United Nations Entities;
  • Schools, colleges and universities including formal educational institutions, nonprofit schools, and academic museums;
  • Healthcare organizations including, but not limited to, hospitals, healthcare networks, health plans, and ambulatory/outpatient healthcare organizations;
  • Public Utilities, including public transportation, telecommunications, and utilities;
  • Financial institutions, including banks, insurance providers, and pension and retirement funds;
  • Professional, commerce and trade associations;
  • Professional and semi-professional sports organizations, including governing bodies, Olympics, and national or international tournaments;
  • Political, labor, and fraternal organizations;
  • Refurbishers that will be installing the software on refurbished computers to be distributed or donated to nonprofits or schools. Please email oemmar@microsoft.com for more information about the Registered Refurbisher Program;
  • Individuals.

Nonprofit discounts and grants are permitted for specific employees and volunteers. Nonprofit beneficiaries, donors, and members (such as members of a church, club, or sports team) are not eligible for nonprofit offers.

Grants vs. discounted licenses

Depending on the employee’s status and role in the nonprofit there is a difference between available offers:

  • Grants – Granted licenses are only permitted for paid employees and unpaid executive staff if all organization eligibility is met. User amount limits do apply and vary by the availability of country of usage. Additionally, organizations are expected to regularly remove unused granted licenses from their subscription. Adherence to policy guidance is encouraged and tenant may be subject to audit by Microsoft.
  • Discounts – Discounted licenses are permitted for all staff, including volunteers and temporary staff of the organization. Eligible nonprofits may access discounted pricing on commercial cloud offers, and some on-premise offers. Discounts vary by product, and/or quantity

Person making a presentation to other people in a boardroom

Paid employees

Paid staff includes employees on mandatory unpaid time off but who remain employees of the nonprofit, often referred to as furloughed staff. It does not include staff whose employment has been terminated or is subject to layoff. Paid staff are permitted to use granted and discounted licenses.Person in boardroom speaking to others while using a laptop

Unpaid executive staff

The unpaid executive staff is defined as unpaid staff that acts as senior leadership for the nonprofit. Eligible unpaid executive roles are board of directors, president, officer, executive director, and executive program directors. Eligible unpaid executive staff is permitted to use granted and discounted licenses.Group of volunteers passing cardboard boxes from delivery van

Volunteers and temporary staff

Volunteers is defined as all other non-executive unpaid staff and general volunteers. Discounted nonprofit offers are permitted for all nonprofit staff and volunteers.

TypeNon-profit Grant OffersNonprofit Discount OffersVolunteer Use Benefit
Paid Employees X X  
Unpaid Executive Staff X X X
Volunteers   X X
Contracted Staff (temporary, third-party)   X  
Beneficiaries, Members, Donors      
License Restrictions

Organizations cannot share, transfer, rent, or resell nonprofit licenses or subscriptions with/to other organizations or individuals even if they are part of the same group. If the group has both nonprofit and for-profit organizations in its legal structure, nonprofit offers are only permitted for eligible nonprofit organizations. Additionally, groups with centrally managed information technology (IT) systems are only eligible for one grant account. Please contact Microsoft to learn more about enterprise licensing options.

Information Overload

So I can appreciate the information overload above but all details have to be outlined to ensure you are fully aware of the do’s and don’ts

The most important part of all the information above, I highlighted in Blue

In addition to the organization criteria, eligible organizations must also operate on a not-for-profit basis and have a mission to benefit the local community that could include but is not limited to – providing relief to the poor; advancing education; improving social welfare; preserving culture; preserving or restoring the environment; promoting human rights; establishment of civil society.

Grassroots football is and always has been about delivering benefits to the local community by providing football to local young children.

Register

Head over to the following URL

https://signup.nonprofit.microsoft.com/en-us/welcome-policies

Step 1 – Tell us about yourself

Populate all of the required fields as shown with the red asterisk

You will be prompted to provide a verification code to the email address you specified above

Once you have entered the verification code, you will move on to step 2.

Step 2 – Tell us about your organization

Populate all of the required fields as shown with the red asterisk

  • Organisation Budget in USD – Change to 1
  • Add your Charity Number and any supporting documentation you may have.
Step 3 – Help us verify it’s you

Provide your number to verify you via text message or phone call

Step 4 – Create your Account

You are now required to create an account which will be given Administrator access to the Microsoft tenant.

Please Note: Under Your Company, please enter your club name for example wyrleyjuniors.

Microsoft will evaluate your potential eligibility. Registration review may take up to 7 days. You will receive an email notifying you if your registration has been approved.

While waiting for your registration review results get a head start with technical training through the Nonprofit Digital Skills Training, and more learning paths for nonprofit employees.

Once your registration is approved, you can access the Nonprofit Hub to take advantage of customized offerings to ensure the collaboration, productivity, and security of your organization.

Regards
Andrew Moran

In Part 2 – I run through the options of selecting the correct licenses plan for your club.

MC497317 – Actionable Missed call Notification in Activity

Message Summary

Users will have the option to call back on a missed call directly from their activity feed. This will help users complete the underlying task quickly and improve triaging of activities.

This message is associated with Microsoft 365 Roadmap ID 102236

When this will happen:

Preview: We will begin rolling out mid-January and expect to complete by late January.

Standard Release: We will begin rolling out early February and expect to complete by mid-February.

>How this will affect your organization:

There are no tenant level settings. Defaults will not change.

Image of call directly back function
View image in new tab

What you need to do to prepare:

There is no action needed to prepare for this change. You may want to notify your users about this change and update any relevant documentation as appropriate.

Moving your Microsoft Teams Wiki’s to OneNote

Hello Reader

Microsoft has recently announced the retirement of Wiki in Microsoft Teams

Moving your Wiki to OneNote

The process for moving your wiki is incredibly easy and I will show you how its done.

First of all, open your Microsoft Teams Channel where you have a Wiki present and Click Get Details

Click Export Notes –> Process will then start –> Click Finsh to complete

A new tab called Notes will appear

One of the cool features I like about this is that, all the Wikis you export from your Channels will appear in this tab so as per my screenshot above you can get my General channel which also contained a Wiki

So that is how you move your Wiki to OneNote, yes if you have multiple wikis across millions of channels its a manual process. As least Microsoft have create an export feature and you dont have to copy/paste everything out.

Regards

Andrew Moran

Whats new in the Microsoft 365 Roadmap today? 2022-09-09 23:00:52Z

Additions : 1
Updates : 8

More Details At: www.roadmapwatch.com

New Features Current Status
Microsoft Defender for Office 365: Limitless Tenant Allow/Block List In Development
 
Updated Features Current Status Update Type
Microsoft Teams: Assign seats in Together Mode Rolling Out Status
Microsoft Teams: Check out for Microsoft Teams panels Launched Status
Microsoft Teams: Extend Room reservations for Microsoft Teams panels Launched Status
Microsoft 365 compliance center: Microsoft Purview | Information Protection – Automatically turn on auto-labeling policy Launched Status
Microsoft Search: Natural Language search support in Microsoft Search Launched Status
Microsoft 365 admin center: Addition of Shared Mailboxes to the Mailbox Usage Report Launched Status
Microsoft Teams: Native Apple Silicon Support – Universal Binary Teams Version Launched Status
Microsoft Teams: Deploy Teams at scale for frontline workers Launched Status

Regards
The Author – Blogabout.Cloud

Whats new in the Microsoft 365 Roadmap today? 2022-09-08 00:01:53Z

Additions : 3
Updates : 11

More Details At: www.roadmapwatch.com

New Features Current Status
Outlook: Simplified and Classic Ribbons In Development
Teams admin center: View users and groups assigned to a policy In Development
Microsoft Purview | Data Loss Prevention: Self-diagnostic tool for SPODB – Test-DlpPolicies In Development
 
Updated Features Current Status Update Type
Whiteboard: Migrating previously created boards Cancelled Status, Description
Microsoft Teams: Manage meeting options for DoD Launched Status
Microsoft Planner: Recurring tasks Rolling Out Status
Microsoft Teams: Expanded Reactions In Development Description
Microsoft Teams: Bulk removal for individual policy assignments Launched Status
Microsoft Information Protection: Microsoft Purview | SIT Feedback Loop for Content explorer and DLP alerts Rolling Out Status
SharePoint: Configure navigation links to open in a new tab Rolling Out Status
Microsoft Viva: Viva Insights app in Microsoft Teams redesign and availability via Microsoft 365 app launcher on Office.com Launched Status
Microsoft Teams: View Together Mode for everyone for GCC-High and DOD Launched Status
Microsoft Teams: Choose preferred download location for files Rolling Out Status
Microsoft Teams and Forms: Ranking Poll Rolling Out Status

Regards
The Author – Blogabout.Cloud

Whats new in the Microsoft 365 Roadmap today? 2022-09-09 00:01:54Z

Additions : 10
Updates : 14

More Details At: www.roadmapwatch.com


New FeaturesCurrent Status
Microsoft Teams: Music on Hold for Voice over IP Calls and PSTN Consult and Transfer for GCCH and DODIn Development
SharePoint: SharePoint server migration assessmentIn Development
Microsoft Search: Coherent Workplace Search experience across Microsoft Search in Bing, SharePoint and Office.comIn Development
Microsoft Purview | Data Lifecycle Management: Simulation mode for automatically applied retention labelsIn Development
Excel: Automate your tasks in Excel for WindowsIn Development
Excel: Automate your tasks in Excel for MacIn Development
Microsoft Viva: Meeting category insights coming to the Digest emailIn Development
Microsoft Teams: Detailed call historyIn Development
Microsoft Teams: Transcription for calls on Microsoft Teams for AndroidIn Development
Microsoft Teams: Choose your spoken language for captions and transcriptions for Microsoft Teams on AndroidIn Development
 
Updated FeaturesCurrent StatusUpdate Type
Whiteboard: Attribution for sticky notesIn DevelopmentTitle, Description
Microsoft To Do: iOS and Android apps available for GCC moderate usersLaunchedStatus
Microsoft Teams: Device Test for virtual visitsRolling OutStatus
Microsoft 365 compliance center: Microsoft Purview | Insider Risk Management – Noisy signal management – File path exclusionsCancelledStatus, Description
Microsoft 365 compliance center: Microsoft Purview | Insider Risk Management – Noisy signal management – Site URL and keyword exclusionsCancelledStatus, Description
Microsoft Teams: Microsoft Teams chat embedded within Dynamics 365Rolling OutStatus
SharePoint: Content Type Deletion – Improved Error MessagesLaunchedStatus
Office app and OneNote: Dictation in DoDRolling OutStatus
Microsoft Defender for Office 365: Redirecting users to Microsoft 365 Defender (GCC, GCC High, DoD)Rolling OutStatus
Microsoft Teams: Mute/ unmute status icon for Teams Rooms on WindowsLaunchedStatus
Microsoft Teams: Suggested Replies in Group ChatRolling OutStatus
Microsoft Teams: Teams Platform Apps in Group VOIP CallsRolling OutStatus
Microsoft Teams: Activate team from inside the Microsoft Teams Classes LTI app within your Learning Management System (LMS)Rolling OutStatus
Viva Insights: Schedule send suggestions (formerly delay delivery plan) available default on in Outlook with admin and user controlsIn DevelopmentDescription

Regards
The Author – Blogabout.Cloud

Whats new in the Microsoft 365 Roadmap today? 2022-09-01 00:02:01Z

Additions : 7
Updates : 4

More Details At: www.roadmapwatch.com

New Features Current Status
Microsoft Teams: HID Support for VMware In Development
Microsoft Teams: Viewing the Full Chat conversation thread after clicking on search message results In Development
Microsoft Teams: Background Blur and Effects for Citrix In Development
Microsoft Teams: Background Blur and Effects for VMware In Development
Microsoft 365 admin center: 4-week view for Microsoft 365 monitoring In Development
Viva Insights: Schedule send suggestions (formerly delay delivery plan) available default on in Outlook with admin and user controls In Development
Microsoft Teams: Teams Platform Apps in Instant Meetings In Development
 
Updated Features Current Status Update Type
Microsoft Search: Personal query history Rolling Out Status
Microsoft 365 admin center: Health Dashboard Launched Status
SharePoint: New site templates for team sites Rolling Out Status
Microsoft Teams: Home page for Teams for Education class teams Rolling Out Status

Regards
The Author – Blogabout.Cloud

Whats new in the Microsoft 365 Roadmap today? 2022-08-31 00:01:51Z

Additions : 1
Updates : 18

More Details At: www.roadmapwatch.com

New Features Current Status
Microsoft Defender for Identity: User activity timeline in Microsoft 365 Defender In Development
 
Updated Features Current Status Update Type
Microsoft Defender for Office 365: Investigations triggered by manual actions Launched Status
Microsoft Viva: Topics in Microsoft Search in Bing Launched Status
Excel: Import and shape data from Dynamic Arrays with Power Query in Excel Rolling Out Status, Title, Description
Microsoft Viva: Automatic topic relationships Launched Status
Microsoft Viva: Topic Management – Metadata Launched Status, Description
Microsoft Viva: Support bookmarks with topic answers in Microsoft Search Launched Status
SharePoint: Easily create Power Automate flows from built-in list templates Launched Status
Microsoft Teams: Teams Button long press to Raise Hand during meeting Launched Status
Microsoft Teams: Data Export within Approvals App Launched Status
Microsoft Search: Microsoft Search in GCC updates Rolling Out Status
Microsoft Search: Microsoft Search in GCCH Rolling Out Status
OneDrive: Review mode for Word documents in the sharing dialog Launched Status
Microsoft 365 compliance center: Microsoft Purview | Endpoint DLP – Restrict egress activities when accessing sensitive websites in Microsoft Edge In Development Status
Microsoft 365 compliance center: Microsoft Purview | Data Lifecycle Management – Optimized behavior of deleted files with multiple versions in SharePoint (U.S. Government clouds) Rolling Out Status
Microsoft Teams: Camera On/Off feature Launched Status
Microsoft Teams: Parent App Rolling Out Status
Microsoft Teams: Microsoft Teams: Updated companion mode for Android users Rolling Out Description
Microsoft Teams: Activate team from inside the LTI app within LMS itself Launched Status

Regards
The Author – Blogabout.Cloud

Whats new in the Microsoft 365 Roadmap today? 2022-09-02 00:01:55Z

Additions : 9
Updates : 14

More Details At: www.roadmapwatch.com

New Features Current Status
Microsoft Teams: Group chat invitations from unmanaged users In Development
Planner: Grid view for “Assigned to me” and Plan views in Planner Web In Development
Microsoft Project: Sprints and backlogs in Project for the Web In Development
Microsoft To Do: Custom background In Development
Microsoft To Do: Multi-account support In Development
Microsoft To Do: Apple Watch Support In Development
Microsoft Teams: RTMP-In for Teams Live Events In Development
Microsoft Stream: Revamped Mobile apps for iOS and Android In Development
Microsoft Search: Image Search in Microsoft Search in Bing In Development
 
Updated Features Current Status Update Type
Microsoft Teams: Get Template Graph API Rolling Out Status
Office app: Create Videos on Office mobile app Cancelled Status, Description
Microsoft Teams: Live Transcript for Teams Meetings for GCC-High Launched Status
Microsoft Teams: Pop out shared content into a separate window Launched Status
Microsoft Teams: Language Interpretation Rolling Out Status
Microsoft Teams: Cameo in PowerPoint Live Rolling Out Status
Outlook: Support for Retention Policies Launched Status
Microsoft Teams: HID Support for VMware Rolling Out Status
Microsoft Teams: Live Captions for Anonymous (Guest) Users Rolling Out Status
Microsoft Viva: A new app called Microsoft Viva Engage Rolling Out Status
Microsoft Teams and Forms: Rating Poll Launched Status
Microsoft Forms: Re-use previously created polls in Teams meetings Launched Status
Microsoft Teams: Background Blur and Effects for Citrix Rolling Out Status
Microsoft Teams: Background Blur and Effects for VMware Rolling Out Status

Regards
The Author – Blogabout.Cloud